Color matching and variables: We at Frosted do our very best to match color swatches provided by our customers. However, matching colors presents many variables as the color ingredients cool, harden and set for periods of time in various environments. While our success rate is very high, guarantees of consistent color matching 100% of the time are unrealistic. For this reason Frosted does not guarantee exact color matching. To improve the probability of matching specific colors we have developed the following “Do’s and Don’ts” list:
We have discovered that these steps improve the likelihood of success with color matching.
Payment agreement: All orders require a minimum of 20% down payment of the full total and are due upon order placement. The 20% deposit is non-refundable. Order balances are due no later than 30 days prior to the event date. Additions or new sign ups less than two weeks prior to the event require payment in full at the time of order placement.
Security Deposit Agreement: All rentals require a deposit equal to the replacement cost of the equipment being rented (i.e. cake stands, cupcake towers, plates, jars, etc.). This deposit is due at the same time the down payment is made (see Payment Agreement) in the form of cash, personal check, or credit card number. The equipment must be returned on the agreed date damage free or the deposit will be used to purchase replacement equipment. If the rental(s) are returned in the same condition received by the borrower, the cash or check will be returned to the payee, and/or the credit card number will be destroyed in front of the card holder.
Equipment/Rental return: Return to Frosted Cakery no later than M T W Th F S Sn
We follow standard practices for equipment/rental agreements in that we return all deposited funds upon the return of equipment, unless the equipment is broken or damaged at which time we use the deposited funds to replace and/or repair any and all damages so our customers will continue to enjoy the highest level of quality equipment available.
Finalizing Orders: All orders are considered FINAL 30 days prior to the event. In order to give our customers the ultimate products and services ANY changes inside of the 30 days prior to the event including but not limited to size, amount, flavor, design, etc. [if even deemed possible] will require cash payment to cover all additional costs in labor, supplies, expediting, facilities and schedule changes. Charges inside the final 30 days prior to the event are due in full upon ordering. Note: All refunds are forfeited on canceled orders within the 30 days.
Outdoor Events and Weather: Frosted Cakery is NOT responsible for any weather damage to products after the customer has taken possession. Weather conditions also can determine the delivery arrival time, regardless of the previously determined contracted time. Frosted will make the best decision as to arrival time considering weather conditions and its severity such as; heat, wind, humidity, rain and so forth. That being said, we are NOT responsible for the product being damaged from extreme weather conditions. Frosted provides insight and guidelines to avoid adverse effects of various weather conditions as follows:
Leveling & Stabilizing Tables: Frosted Cakery is not responsible for leveling or stabilizing tables or platforms that Frosted products are placed upon; or for products placed on tables located in direct sunlight. Frosted Cakery will move the table to a safe/better location if product is not safe. We are happy to recommend what works best for presenting Frosted products properly and safely.
Flowers, Toppers, and/or Cake Stands: In order to protect our customer’s best interests ALL flowers, toppers, and/or cake stands not provided by Frosted Cakery must be approved by Frosted prior to use. Approved flowers, toppers and/or cake stands should be delivered to the Frosted facility a week before the event, and MUST be delivered no later than thased on our years of experience:
Handling NO NO’s: Holding cakes in your lap while driving; placing products on unlevel seats in a vehicle; leaving products unattended in a vehicle; keeping products in vehicles for extended periods of time; placing products in a over filled trunk; not leveling and securing the product in a vehicle properly before traveling; placing the product where other objects can fall on it; placing the product around small children or animals; holding the cake box on the sides rather than the center of the bottom of the box, etc..
Storage NO NO’S: Putting cake (or desserts) in a WET or HUMID refrigerator. Frosted does NOT recommend leaving your product in a restaurant refrigerator that is WET or HUMID. Some refrigeration may cause melting of items, and or items falling off cakes and/or desserts. Leaving your product unrefrigerated overnight or for extended periods of time (this can cause distortions and changes in the product).
Customer Alternates & Final Approval: To accommodate the tight schedules of our customers Frosted Cakery allows customers to choose an alternate to pick up their order. In these cases, IT IS AGREED the person picking up the product has full authority and responsibility for APPROVING all product(s) requirements. The Customer Alternate can point out any specific inconsistencies prior to delivery so those inconsistencies can be corrected before final approval and final delivery. Upon confirmation of the order the Customer Alternate will sign the order copy as formal approval of the finished product(s) and take delivery. All payments and agreements are final after this.
Delivery: In order to provide our customers with timely and accurate delivery Frosted Cakery requires accurate addresses supported by maps to the location prior to delivery; this also allows for accurate delivery quoats so our customers don’t experience any unexpected costs. To insure customer satisfaction the customer or someone designated by the customer must be at the delivery location at the scheduled time of arrival to allow Frosted to complete the delivery. A contact phone number of the person(s) who has appropriate access to the facility must be provided at least 24 hours prior to the scheduled delivery. If Frosted does not have access at the agreed time of arrival after 30 minutes the product will be returned to the Frosted location and will be available for customer pick-up. Additional fees will apply to additional delivery efforts. For possible changes for delivery arrival time refer to outdoor events above.
Set-up: All set-ups are provided upon request of the customer who ordered the item(s). Frosted will go by the approved sketch of the layout for the cake(s) and/or dessert(s). If the table or other props are different than agreed and approved by the customer who ordered the item(s), Frosted may have to alter the existing layout to fit the situation as deemed most appropriate. Frosted may also withhold from finishing a set-up if the weather conditions are extreme, please refer to 'outdoor events' above. If Frosted can not finish the set-up as contracted due to the weather conditions, there are NO refunds.
Storage of Product: All Frosted products must be stored as stated under Pick Ups: Handling and Storage No No’s. Frosted is not responsible for the improper storage of the products.
Arrival Time: Frosted Cakery will have all item(s) for pick up ready at the agreed time of arrival on the order form/contract. NO early pick-ups unless otherwise approved by Frosted PRIOR to pick-up.
Rush Order: All rush orders (within one week of the event) fees may be added.
Refunds: The events surrounding a customer request for a refund will be evaluated by Frosted on a case by case basis and will be at the full discretion of Frosted as to what, if any, refunds will be awarded based on common industry practices. The 20% deposits are NON-refundable. If the order is canceled within 30 days of the event date there is no refund.
_______ (initial) I have read and agree to Frosted Cakery’s Terms and Conditions.